VA State Conference Convention


          85th ANNUAL CONVENTION

 
 


Registration Instructions
The Virginia State Conference 85th Annual Convention will be held virtually November 13 – 15, 2020. This year, we are offering delegate registration in three ways: 1. Submitting via email; 2. Submitting online; and 3. Submitting by mail. Deadline for registration is Friday, November 6, 2020 by 8 pm.  Below are the instructions.  Please review links presented at the bottom of this page to submit the following online:  Registration, Digital Ad Book (Souvenir Journal), Memorial Page and to Download registration packet.  Thank you.

Submitting via Email
The Secretary should complete the Delegate Registration Form and email to convention@vscnaacp.org. The registration form must be signed by the President and Secretary.  Signature may be submitted digitally, by hand or using a different font style.  Your signature is confirmation that your delegates have been elected by the Unit General Membership and that delegates and alternates are in good standing. If prior to the convention it is determined that the delegate(s) or alternate(s) is not in good standing or was not elected by general membership, then the Unit may forfeit its delegate(s).  Once complete, form should be emailed as an attachment to convention@vscnaacp.org.

Submitting Online
The Secretary should complete the online registration.  Registrations will be confirmed by the Secretary through accepting a statement that confirms your delegates have been elected by the Unit General Membership and that delegates and alternates are in good standing and the President has approved.  If prior to the convention it is determined that the delegate(s) or alternate(s) is not in good standing or was not elected by general membership, then the Unit may forfeit its delegate(s).

Submitting via Mail
The Secretary should complete the Delegate Registration Form and mail to the VSC NAACP, PO Box 27212 Richmond, Virginia 23261. Your registration must be postmarked November 6, 2020. The registration form must be signed by the President and Secretary. Your signature is confirmation that your delegates have been elected by the Unit General Membership and that delegates and alternates are in good standing. If prior to the convention it is determined that the delegate(s) or alternate(s) is not in good standing or was not elected by general membership, then the Unit may forfeit its delegate(s).

Registration forms received after the deadline will not be accepted. If a delegate needs to be replaced by an alternate, an email must be sent to convention@vscnaacp.org no later than Thursday November 12, 2020 at Noon.

Registration Fee and Payment

The registration fee for Adult Delegates will be $20 and Youth and College Delegates will be underwritten. Payment may be made by check, money order or online.  Checks and money orders should be mailed to the VSC NAACP, PO Box 27212 Richmond, Virginia 23261 and postmarked Friday, November 6, 2020.   Online payments will be accepted, and the link will be active  Monday, October 5th.  Please note, online payments will incur an additional convenience fee.  Registration forms may be submitted by email or online by visiting www.vscnaacp.org with payment sent via mail.

Delegate Confirmation
The Unit Secretary will receive an email confirmation that registration forms have been received within 24 hours of receipt. Payment confirmation will be sent via email within 24 hours of receipt.

Refund Policy
There will be no refunds approved after Monday, November 9, 2020. All approved refunds will be processed and returned 4 – 6 weeks following the convention.

Cancellation Policy
Written cancellation requests in advanced of the convention must be received via email no later than
Monday, November 9, 2020 at 8 pm or postmarked Monday, November 9, 2020

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